Bids to be Let

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BID DOCUMENTS JUNE 2020

HARRY CLEVER FIELD AIRPORT

REHABILITATE T-HANGAR TAXILANE A

Part A – Contract Documents

LEGAL NOTICE TO BIDDERS

Sealed bids will be received by the City of New Philadelphia at the New Philadelphia Service Director’s Office, 150 East High Avenue, Suite 200, New Philadelphia, Ohio 44663 until twelve o’clock (12:00) pm, local time, on the 8th day of July, 2020. At one (1:30) pm, local time, said bids will be opened in city council chambers and publicly read for the Harry Clever Field – Rehabilitate T-Hangar Taxilane A project for use by the City of New Philadelphia, in accordance with the plans and specifications on file in bid #2020- 1 – Rehabilitate T-Hangar Taxilane A.

The Rehabilitate T-Hangar Taxilane A project generally consists of a bituminous mill and overlay of existing taxilane pavement at PHD Airport.

The contract shall be let in accordance with the Bidding Documents (as defined in the Instructions to Bidders included therein) on file at the Harry Clever Field, Terminal building, 1834 East High Avenue, New Philadelphia, Ohio 44663.

Each bid shall contain the full name of each person or company submitting a bid and shall be accompanied by either: (1) A bond in accordance with division (B) of the ORC 153.54 for the full amount of the bid; or (2) A certified check, cashier’s check, or letter of credit pursuant to Chapter 1305 of the ORC, in accordance with division (C) of ORC 153.54. Any such letter of credit is revocable only at the option of the City of New Philadelphia. The amount of the certified check, cashier’s check, or letter of credit shall be equal to ten percent (10%) of the bid. Bidders are advised that HB 308 rules apply. Contractors or suppliers shall furnish MSDS sheets for any hazardous substance brought onto the Airport property and/or job site.

Plans and specifications can be viewed and ordered at www.neblueplanroom.com under the All Public Jobs button or by contacting Northeast Blueprint directly at (216) 261-7500. Contractors must purchase the bid documents at their own expense for a document fee of Thirty Dollars ($30.00) payable to Northeast Blueprint for hard copies plus UPS Ground or Twenty Dollars ($20.00) payable to Northeast Blueprint for electronic download only. A receipt for the purchase of the bid packet must be included as a part of a properly submitted bid. Accordingly, without the inclusion of the receipt, the bid will be deficient.

A pre-bid meeting will not be held for this project. Prospective bidders can coordinate with the City’s Service Director and/or Airport Manager to schedule any site visits as needed.

Prospective bidders may address inquiries to Kevin Sigg, PE, Project Manager. Questions must be submitted in writing via email to kevin.sigg@mbakerintl.com. All questions must be received by five o’clock (5:00) p.m., local time, on July 2, 2020.

Each bid must be in a sealed envelope and the outside thereof properly marked with the Quotation Number, Date and Time of the bid opening.

No bidder may withdraw his/her bid within one hundred and twenty (120) days after the actual date of the opening thereof. The City of New Philadelphia reserves the right to reject any or all bids, to waive any informalities and to award the bid or bids to the lowest responsive and responsible bidder as deemed to be in the best interest of the City, as determined by the City of New Philadelphia.

By order of the City of New Philadelphia: Joel Day, Mayor

Advertised: June 23, 2020 and June 30, 2020

LEGAL NOTICE TO BIDDERS 1pg

AWARDING BIDDED CONTRACTS

Ordinance NO. 133.05

(a) If the City of New Philadelphia is required by law, ordinance or resolution to award a contract to the lowest responsive and responsible bidder, a bidder on the contract shall be considered responsive if his proposal responds to bid specifications in all material respects and contains no irregularities or deviations from the specifications which would affect the amount of the bid or otherwise give the bidder a competitive advantage. The factors that the City shall consider in determining whether a bidder on the contract is responsible include the experience of the bidder, his financial condition, his conduct and performance on previous contracts, his facilities, his management skills, and his ability to execute the contract properly. An apparent low bidder found not to be responsive and responsible shall be notified by the City of New Philadelphia of that finding and the reasons for it in writing and by certified mail.

(b) Where the City of New Philadelphia determines to award a contract to a bidder other than the apparent low bidder or bidders for the construction, reconstruction, improvement, enlargement, alteration, repair, painting or decoration of public improvements, it shall meet with the apparent low bidder or bidders upon a filing of a timely written protest. The protest must be received within five days of the notification required in subsection (a) hereof. No final award shall be made until the City of New Philadelphia either affirms or reverses its earlier determination.

Notwithstanding any other provisions of the Revised Code, the procedure described in this division is not subject to Ohio R.C. Chapter 119.

(c) The policy stated in subsection (a) hereof, is hereby enacted in accordance with Ohio R.C. 9.312.

(Ord. 28-91. Passed 4-8-91.)